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blackburn:avsetup [2023/02/27 11:08] – leighto1 | blackburn:avsetup [2023/03/01 11:39] (current) – zhengmi3 | ||
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====== Setting Up the Blackburn Room - AV and Online Meetings ====== | ====== Setting Up the Blackburn Room - AV and Online Meetings ====== | ||
+ | When a request for BBroom meeting support is submitted, we need to check if there is any remote attendee to make sure this is the needed set up. If no remote attendees, then the set up is simple. No need to go through the steps below. It's a matter of using the RoomPC or using a laptop for the meeting. | ||
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+ | This instruction below is for online or hybrid meeting with both remote and onsite attendees. The remote attendees join the meeting via Zoom/Teams. The room is equipped with cameras (front and back) and microphones (see setup below) to capture the meeting for the remote attendees via Zoom/Teams. If the meeting organizer does not bring in a laptop, then the " | ||
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- | ===== Using Zoom ===== | + | |
- | * Login to Room PC with $BR-GUEST user | + | ===== Setting up RoomPC |
- | * Password | + | |
- | * BEFORE you launch Zoom please configure/ | + | * On Creston panel, choose RoomPC and then choose Send to Both Screens |
- | * Regarding Zoom, once connected/ | + | * Log in with $BR-GUEST user (password |
+ | * Make sure speaker is set to Crestron2, and microphone is set to DL16S on RoomPC. | ||
+ | * Clicking | ||
+ | * You may have to reorient the camera' | ||
+ | * If the meeting organizer brings their own laptop, then they start Zoom meeting on their laptop as host. Their laptop has to be muted on speaker and mic so that it will not interfere with the RoomPC' | ||
+ | * After the host launches the Zoom meeting, the logged in user on RoomPC joins the Zoom meeting. The user may have to be granted the Co-host privilege to be able to share screen during the meeting. | ||
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+ | ===== Using Zoom on RoomPC ===== | ||
+ | * Login to Room PC with $BR-GUEST user (see above) | ||
+ | * Regarding Zoom, once connected/ | ||
+ | * Test by asking one of us that's not in the room to join the Zoom meeting remotely. The person who joins the Zoom remotely should be able to see the room, hear people talking and see the shared documents. | ||
+ | * Note: sometimes we do not have info on the actual Zoom meeting. For testing we may have to create a test Zoom meeting ourselves. | ||
+ | * When the actual meeting starts, the logged in user on RoomPC joins the meeting as cohost. Make sure the speaker and mic are as specified above. | ||
+ | * Make sure on the laptop that's brought in: | ||
+ | * the mic is muted, disable the mic in Control Panel-Sound | ||
+ | * the sound volume is muted: in Windows 10, click on the sound symbol on laptop-Toggle mute | ||
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