Setting Up the Blackburn Room - AV and Online Meetings

Microphones

Regarding the Blackburn room setup:

• The Key to BB Room and for the locked cabinet is located on the orange key chain in the server room.
• The two Rode M5 mics and the two XLR cables are located in the Blackburn room locked cabinet.
• The two mic stands are located just behind the sliding door next to the Crestron wall panel.
• Place the two mics on the stands and locate in the middle of the tables/the circle.
  They should be placed back to back as each is capable of picking up sound in a 180° range. Having a large distance between them will leave zones without coverage.
• Plug the two XLR Cables into channels 3 and 4 on the XLR wall panel directly under the Crestron wall control panel.
• The black cable tape is also located in the locked cabinet, please tape the XLR wires to the floor/carpet as so no one trips over the cables.  Best to bring the XLR cable along the floor under the screens and do a 90 degree turn behind the presenter along the left side of the podium and into the oval area
• Once the conference has completed, unplug the cables from the wall XLR port by pressing the eject tab just above each port then pull.

blackburn_room_mic_setup.docx

Setting up RoomPC for the hybrid meeting

Regarding the hybrid meeting: There are both remote and onsite attendees for the meeting. The remote attendees join the meeting via Zoom/Teams. The room is equipped with cameras (front and back) and microphones (see above setup) to capture the meeting for the remote attendees. The “$BR-GUEST” user joins the meeting via Zoom/Teams on RoomPC and shows all remote attendees on the big screens for the people in the room.

• Steps to set up RoomPC:
  • On Creston panel, choose RoomPC and then choose Send to Both Screens
  • Log in with $BR-GUEST user (password in password file)
  • Make sure speaker is set to Crestron2, and microphone is set to DL16S on RoomPC.
  • Lower right corner
    • The presenter brings in their own laptop and starts Zoom meeting on their laptop
  • On RoomPC, they join the Zoom meeting as Co-host, so that all remote attendees can be shown on the big screen.

Using Zoom

• Login to Room PC with $BR-GUEST user
• Password in the password file
• BEFORE you launch Zoom please configure/select the Front camera by clicking on the up arrow  on the bottom right corner of the taskbar, then right click on the NDI application and select the Front camera. In the event you have to reorient the camera's position, launch the camera application “located on the desktop” and position the camera accordingly.
• Regarding Zoom, once connected/logged into zoom, press the up arrow for the mic tab. Under the speaker section, select Crestron2, under  the mic section select DL16S.
  • Note: this is done usually before the meeting without access to the actual Zoom meeting. Thus we have to create a test Zoom meeting ourselves.
  • When the actual meeting starts, the meeting host will have to join the Zoom meeting with their account. The set up from above may not persist across accounts.
  • Is it possible to have a Zoom account for us to use with BBroom?
• Under this setup, then make sure on the presenter's laptop:
  • the mic is muted, either disable the mic in Control Panel-Sound, or mute mic in Zoom (?)
  • the sound volume is muted: in Windows 10, click on the sound symbol on laptop-Toggle mute

Using Microsoft Teams