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--- blackburn:avsetup [2023/02/28 11:39] – zhengmi3
+++ blackburn:avsetup [2023/03/01 11:39] (current) – zhengmi3
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 ====== Setting Up the Blackburn Room - AV and Online Meetings ======
+When a request for BBroom meeting support is submitted, we need to check if there is any remote attendee to make sure this is the needed set up. If no remote attendees, then the set up is simple. No need to go through the steps below. It's a matter of using the RoomPC or using a laptop for the meeting.
+This instruction below is for online or hybrid meeting with both remote and onsite attendees. The remote attendees join the meeting via Zoom/Teams. The room is equipped with cameras (front and back) and microphones (see setup below) to capture the meeting for the remote attendees via Zoom/Teams. If the meeting organizer does not bring in a laptop, then the "$BR-GUEST" user starts Zoom on the RoomPC and runs the meeting from there. If the meeting organizer brings in a laptop, then they start the Zoom meeting on their laptop. The "$BR-GUEST" user joins the Zoom/Teams meeting as Co-host on the RoomPC and shows all remote attendees on the big screens for the people in the room. Both the host and the co-host can present ppt or documents by using the share screen function in Zoom/Teams.
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-===== Setting up RoomPC for the hybrid meeting =====
-Regarding the hybrid meeting: There are both remote and onsite attendees for the meeting. The remote attendees join the meeting via Zoom/Teams. The room is equipped with cameras (front and back) and microphones (see above setup) to capture the meeting for the remote attendees. The "$BR-GUEST" user joins the meeting via Zoom/Teams on RoomPC and shows all remote attendees on the big screens for the people in the room.
+===== Setting up RoomPC =====
-  * Steps to set up RoomPC:
-    * On Creston panel, choose RoomPC and then choose Send to Both Screens
+  * On Creston panel, choose RoomPC and then choose Send to Both Screens
-    * Log in with $BR-GUEST user (password in password file)
+  * Log in with $BR-GUEST user (password in password file)
-    * Make sure speaker is set to  Crestron2, and microphone is set to DL16S on RoomPC.
+  * Make sure speaker is set to  Crestron2, and microphone is set to DL16S on RoomPC.
-    * Lower right corner
+  * Clicking on the up arrow on the bottom right corner of the taskbar, then right click on the NDI application and select the Front camera. If the NDI application is not started, start it by clicking on the NDI Tools shortcut on the desktop.
-      * The presenter brings in their own laptop and starts Zoom meeting on their laptop
+  * You may have to reorient the camera's position. Launch the camera application "Camera Pan-Tilt-Zoom (PTZOptics App)" on the desktop, choose "front" or "rear" on the main screen, then go to Windows tab, choose Preview. Now you can move the +-<> buttons to adjust the camera position.
-    * On RoomPC, they join the Zoom meeting as Co-host, so that all remote attendees can be shown on the big screen.
+  * If the meeting organizer brings their own laptop, then they start Zoom meeting on their laptop as host. Their laptop has to be muted on speaker and mic so that it will not interfere with the RoomPC's mic (see Zoom section below for details.)
+  * After the host launches the Zoom meeting, the logged in user on RoomPC joins the Zoom meeting. The user may have to be granted the Co-host privilege to be able to share screen during the meeting.
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-===== Using Zoom =====
-  * Login to Room PC with $BR-GUEST user
+===== Using Zoom on RoomPC =====
-  * Password in the password file
+  * Login to Room PC with $BR-GUEST user (see above)
-  * BEFORE you launch Zoom please configure/select the Front camera by clicking on the up arrow  on the bottom right corner of the taskbar, then right click on the NDI application and select the Front camera. In the event you have to reorient the camera's position, launch the camera application "located on the desktop" and position the camera accordingly.
+  * Regarding Zoom, once connected/logged into zoom, press the up arrow for the mic tab. Under the speaker section, select Crestron2, under the mic section select DL16S.
-  * Regarding Zoom, once connected/logged into zoom, press the up arrow for the mic tab. Under the speaker section, select Crestron2, under  the mic section select DL16S.
+  * Test by asking one of us that's not in the room to join the Zoom meeting remotely. The person who joins the Zoom remotely should be able to see the room, hear people talking and see the shared documents.
-    * Note: this is done usually before the meeting without access to the actual Zoom meeting. Thus we have to create a test Zoom meeting ourselves.
+    * Note: sometimes we do not have info on the actual Zoom meeting. For testing we may have to create a test Zoom meeting ourselves.
-    * When the actual meeting starts, the meeting host will have to join the Zoom meeting with their account. The set up from above may not persist across accounts.
+    * When the actual meeting starts, the logged in user on RoomPC joins the meeting as cohost. Make sure the speaker and mic are as specified above.
-    * Is it possible to have a Zoom account for us to use with BBroom?
+  * Make sure on the laptop that's brought in:
-  * Under this setup, then make sure on the presenter's laptop:
+    * the mic is muted, disable the mic in Control Panel-Sound
-    * the mic is muted, either disable the mic in Control Panel-Sound, or mute mic in Zoom (?)
     * the sound volume is muted: in Windows 10, click on the sound symbol on laptop-Toggle mute